How to choose the perfect venue for your public event

All the top event planners know that the venue you choose can make or break your event, so it’s critical that this choice is a priority for your team. So, how do you find the perfect fit? Here are some tips from our team at Idle Winds, one of the top function venues near Pretoria.

  • Basics: First, know the size of your event, the type and basic requirements from your venue. Is it a business event, expo, market or club event? Do you need a large inside space for 500 people? Would you rather have big outdoor lawns? Is it formal or casual?
  • Budget: This is your second most important planning tool, as everything has to meet your budgetary requirements. It will help you decide what venue will suit you, as well as where your spending will go in terms of catering, décor and so forth.
  • Where to start? With so many options out there, it can be difficult to even start your search for the right venue. Fortunately, the Internet provides a great starting point as many venues have a website and social media presence. While you shouldn’t commit to a venue based on what you see online, you can certainly get a great feel for the venue, their amenities and what they offer.
  • Know your amenities: This is where it’s essential to communicate with the venue’s team, so that you can decide whether you need to bring in more vendors or not. For example, if you are expecting a large crowd, you’ll need to make sure that they have access to toilets. If you are hosting food stalls, you’ll need to know if your venue allows it and what their policies are. If you want certain décor, tents or other structures, you’ll need to know if they are allowed and if the venue has preferred vendors that they would like to work with.
  • Accessibility and entertainment: The different venues you speak to will be able to tell you if they are wheelchair friendly, if they allow bands/DJs, if they have facilities for children, or any other accessibility questions you may have. Make sure that they also have enough parking for your guests and that the parking is secure.

Let our experienced team host your event at our welcoming function venue! 

Idle Winds is a leading conference, wedding and function venue near Pretoria, just 14kms from Fourways. Our friendly, experienced staff are ready and waiting to assist you in planning and hosting a memorable function. In addition to a variety of function spaces, gardens and restaurant, we also offer overnight accommodation, conferencing space and teambuilding packages. For more information about our services, function rooms and venue, please contact us today.