How to plan a successful seminar

Organising a seminar, workshop or conference is a complex task that takes planning, attention to detail and, of course, the perfect conference venue. Here are some tips from Idle Winds, a leading conference venue near Pretoria. 

  • Know your goals: First, decide on the size of your seminar, your budget, how many speakers you will be having and what their technological needs will be.
  • Choose a venue: In addition to being available on your dates and meeting your size, budget and tech requirements, your conference centre needs to have the correct seating style and atmosphere for your seminar as well as be an easy trip for your guests and speakers to make.
  • Catering and accommodation: Your venue needs to be able to cater for everything from snacks and full meals to private dining options, should you require them. For overnight or weekend seminars, you will also need a venue with enough onsite accommodation.
  • Create event communication materials: This includes printed and/or electronic invitations, printed agendas, attendee gifts, name badges and event signage.
  • Confirm the event setup: It’s important to work with your venue to ensure that your seminar setup goes smoothly and problem-free. Give them enough time to set up properly and be sure to arrive well before your seminar to walk through the setup, make any last minute changes and confirmations. 

Comfortable, well-appointed conference facilities just 14kms from Fourways

Our fully-air conditioned conference village is set in tranquil, well-maintained gardens, encouraging an atmosphere of relaxation and stress-free focus. With six modern conference rooms to choose from, including a 400-seat theatre-style venue, we can comfortably accommodate up to 500 people per day. We can also host overnight conferences and can offer you accommodation in our well-appointed 58 double and twin rooms.

All of our catering is high quality and our luncheons take place in a private function venue of your choice. In addition to conference and seminar facilities, we also offer a range of team building packages that can be utilised separately or in conjunction with your conference package – the ideal way for your team to relax and wind down!

For more information on our conference packages or to visit our facilities in person, please don’t hesitate to contact us today and speak to our friendly, experienced staff. 

Back to conference venue near Pretoria.