If you are chairing a conference at a conference venue in Gauteng, or if you are simply in charge of making sure that it goes smoothly, you will find that making up a conference checklist is something that you should do.

Most people are interested in managing their own conferences, but they often do not know where to start. Always consider what your options are and what needs to be prioritised on your conference checklist, as this will help your organise your event on time and prevent chaos.

Firstly, it’s important that you should start planning your conference early. Keep track of attendee numbers and if the need special dietary consideration, transport and accommodation.

Secondly, if you are hosting your conference in a hotel where you will have the advantage of the hotel’s conference facilities, you will want to make sure that you stay in constant contact with the right staff members. Find out who your liaison is and who will be working on the floor, and then document their contact numbers in your cell phone and on your checklist.

Lastly, take some time and look at how much time each vendor will need to supply your event and what your presenters will need so that you can draw up a timeline. For instance, what kind of audio-visual gear are they going to need? How many seats will be required and how long will the presentation take?

Now that you have your checklist, make sure that he conference venue gets a list well in advance of all the things that each conference room should have.

Idle Winds is a leading conference venue in Gauteng and our staff are on hand to help you with every aspect of your conference. Contact us today for more information.